ANGP Committee chairs/co-chairs attend monthly planning meetings, to work together with other Committees to plan and arrange for execution of the party. Junior and underclassman parents are asked to chair and co-chair these Committees underclassman parents learn the inside workings necessary to execute party for following year . Junior and Underclassman parents will ALSO be needed to SET UP for the party at Audrey Moore Rec Center the day / evening. This year senior parents may also help set up. Underclassman & senior parents are welcome to work a party shift or to clean up.
Chair/Co-Chairs plan for games and works on contracts with vendors for the casino, carnival type games, artists, masseuses, etc. Arrange with Audrey Moore Rec Center for lifeguards for pool. Activities/Games pre-party volunteers help to set up chairs and tables in casino, inflate pool floats and tape down extension cords to provide power and lighting during party. During party volunteers assist with/monitor games/activities and queue flow during the party, or deal cards in the casino. 2 nd shift Pool volunteers deflate floats and prepare ANGP-owned items for return to storage. (1st Shift: 59 volunteers. 2nd Shift: 55 volunteers)
Chair/Co-Chairs shop through summer/school year & store the donated/purchased items and prizes for future ANGP Store . Ensures enough items to supply the store. Volunteers (5 – 6) help set up the ANGP Store; During Party Volunteers tend to graduates seeking items from the store. (1st Shift: 16 volunteers. 2nd Shift: 10 volunteers)
Chair to coordinate a group of 20 volunteers to clean up Rec Center at the end of the party in accordance with Center’s management contract. Volunteers clean. Great for underclassman parents (fresh legs)
Junior and underclassman parents (senior parents can help set up if free afternoon & evening). Chair/Co-Chairs plan, organize, prepare and/or work with team of about 20 parent volunteers to prepare and set up party theme decorations the afternoon and evening before party starts. Make sure decorations coordinate/comply with regulations of Audrey Moore and county Fire Marshal’s office. Take down and prepare decorations for storage after party . Set Up volunteers decorate according to plan and instructions of Chair/Co-Chairs.
Chair and Committee contact local businesses and organizations for cash contributions or prize donations. Coordinate with committees organizing Party Store, Reservations and Door Prizes. Send “Thank you” notes to contributors.
Chair/Co-Chairs organize procurement of food from local food vendors (purchases, donations) & oversee set up of the ANGP Café and Volunteer Hospitality area at Audrey Moore; with help of parent volunteers, shop for supplies/food and pick up from vendors. Volunteers staff food areas before / during the party. Clean Up Volunteers pack up and clean food areas after party. (Set Up: 6 Volunteers. 1st Shift: 17 volunteers. 2nd Shift: 15 volunteers. Clean Up: 6 volunteers)
This can be one or two committees; one to organize and coordinate the mulch sale to raise money for the party; and one to coordinate other fundraising efforts (e.g., yard grad signs).
Chair coordinates acquiring equipment, ingredients and crew to make omelettes/pancakes 2 nd shift of party. Volunteers prepare omelettes / pancakes to order for graduates. Equipment is stored in PTSA shed. (2nd Shift: 10 volunteers)
Passports/Cabana (Graduate Check-in/out)
Chair/Co-Chair procure materials, senior photos, and oversee assembly of entry packets & cabana bags. Work with ANGP Registration Chair to determine seniors to attend. Organize volunteers who staff reception area where graduates check in & leave personal items. Parent volunteers help assemble passports, set up check in area, tend to cabana, check in & out grads. (1st Shift: 22 volunteers. 2nd Shift: 10 volunteers)
Arrange for advertising within the school (KITs, enews, newsletters, morning announcements, events); copies and gathers content for mailings to students and families. Volunteers can help with copying and mailings.
Reservations (ANGP Registration)
Chair receives and documents registrations, working with hosting subschool on making party an opportunity for ALL graduating seniors. Accepts registrations at 100 Days Meeting (March), and at party door. Continuously coordinates with other Committees that need reservation number information.
Chair /Co-Chairs plan and organize the safety issues of the party. With ANGP Chair, coordinate with Audrey Moore staff, Fire Marshal’s office, police dept and EMTs. During party, ensures that each Safety post within Rec Center is manned with an informed, perceptive parent volunteer. Helps to host parent tour/safety training/orientation at Audrey Moore Rec Center prior to the party. Volunteers man safety stations throughout the rec center, ensuring safety. (Need 32 volunteers 1 st shift; 28 for 2 nd shift.)
Junior and underclassmen parents (senior parents may help this year due to early graduation ceremony). DAY OF graduation, Chair coordinates actual setup of the party at Audrey Moore Rec Center; works with Rec Center staff. Communicates to Transportation crew & Clean Up Chair what things go where following party. Volunteers unload / carry materials, supplies, chairs and tables to areas of Center where needed;. Set up tables & chairs. Requires 8 – 10 strong volunteer parents (demands carrying heavy loads up/down stairs) in the afternoon (3:00 – 5:30 pm); 3 strong volunteer parents in evening (7:30 – 9:30 pm).
Chair organizes a contest for seniors to design a tshirt logo for the party. Arrange for the purchase and printing of the tshirts, along with the distribution of the shirts at the school in coordination with the Reservations Committee. Volunteers help to distribute Tshirts to ANGP registered seniors at their yearbook distribution pizza party and at senior meeting/graduation rehearsals their last week of school.
Chair arranges truck rental and coordinates Transportation Team. 4 6 strong parent volunteers form team to pick up/return and transport equipment, food, decorations, items from LBSS storage shed to and from Audrey Moore Rec Center. Day of party (noon to 3:00 pm); Following morning (5:00 – 7:30 am) two shifts.
Chairs keep spreadsheet and communicate to Committee Chairs names & numbers of volunteers who have signed up. Solicit volunteers to work before / during / after party. Confirm with volunteers their commitment & contact info. Prepare name badges for volunteers & vendors, as well as check in/out spreadsheet. At All Night Grad Party, “Volunteer” volunteers help check in and check out ANGP Volunteers.